People tend to be less attentive when it comes to remote board meetings as they would in person. It’s easy for them to give in to the temptation to check your email, grab a snack, or answer the telephone. The good news is that you can overcome a lot of these obstacles by managing your meetings with efficiency. These best practices will help keep your virtual meetings on schedule, secure and productive.

Use a reliable, online portal with he has a good point board management software that includes an agenda maker and video integration. Additionally, it comes with useful tools like document centers and task managers. These tools will allow you to hold your meetings without having to leave the portal and make sure that everyone has access regardless of location, time zone or device. It is also a good idea to designate a moderator for your meeting, since they will be able to oversee all of these systems and make sure that the technology is functioning properly.

Send reminders to attendees for the meeting at minimum 24 hours in advance. This will cut down on the number of no-shows, and ensure that attendees are equipped with all the information needed to take part. Use an agenda template to provide specific details of the conference so that participants don’t lose their way in the conversation.

If a member cannot attend a remote board meeting the member must provide the board with a letter detailing their reasons and any reasonable accommodation requested. The board must then decide whether the excuse is legitimate. The board must be fair and consistent throughout the process which isn’t always easy.