Board pack software compiles the necessary information into single document that directors can easily access via their tablets, computers or smartphones. Board members no more have to communicate using unsafe channels such as email. All documents are always presented in their most recent version. If an amendment or a new report is required the report can be added within the board pack immediately, and every user will receive an instant notification letting them know the changes were made.

It’s tempting to include as many details as possible in your board’s reports to meet regulations and to offer the most value in meeting preparation. However, this can confuse or overwhelm board directors who require simple and concise reports that are clear and concise. The most effective boards balance strict compliance and adding value to their clients by using templates, incorporating well-organized information, adhering to precise language and avoiding overly technical material.

The chair of the board is responsible for the content of the board pack. They should be the ones to make sure that the information in the board package is relevant and educational. Board members are busy, and it can be difficult to get through a board package in the two weeks before the meeting if they do not have enough time to read, absorb and http://www.scoreboardroom.net/why-zoom-is-not-enough-for-board-meetings focus. The ideal timeframe for submitting board papers is around 7-10 days, which gives members plenty of time to read and understand the contents prior to the meeting.