Software for document storage and distribution can be used by organizations to store and retrieve digital files like images, office documents, graphics and drawings. They can also include older paper files that are converted into digital copies with the use of a scanner or even by using a smartphone camera. They’re often equipped with features such as scanning, OCR and indexing to help businesses stay well-organized and in compliance with regulations.

Effective document storage allows companies to cut down on the number and size of filing cabinets, making it cheaper to rent space and maintenance. It makes it easier to restore and backup files in the event of an incident of data loss or natural catastrophe. It reduces the time spent by employees searching for specific files, allowing them to focus on their job.

Choose a document management software that is geared towards security. It should offer features document storage and distribution software such as encryption, password protection and backup in order to safeguard your information in the event of a data breach or a natural catastrophe. Find out if the software is able to import and organize files from multiple locations such as shared drives, email attachments and other external services like Google Drive or Slack. It should also offer OCR and intelligent indexing to locate documents in the system, as well as a version control to monitor any modifications.

The best document management software allow users to see and manage their documents through one web-based interface. They must be able to share files with other team clients and team members, create automated workflows, collaborate in real time, view and print documents on mobile devices and more. In the ideal scenario, they should be able to be able to integrate with other productivity applications like Adobe, G Suite and Microsoft Office to offer a complete solution for business productivity.