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It is important to organize research materials and files in a way that makes them easy to find and understand. This includes labeling and arranging files in order to facilitate finding them, linking files and materials in a meaningful manner and ensuring that metadata and descriptions are clearly linked and connected to the files.

It is essential to consider how the files will be labeled and organized, whether they are kept in an orderly system of folders or as individual files. It is important to choose the same naming system for the files. This will help you identify all your information and materials at a later date. A brief text or README file added to the folder might be helpful.

In addition to providing access to files and data well-organized data is also a great tool for ensuring that research can be replicated, and it is recommended to work out both the folder hierarchy and the naming conventions at beginning of each project. These practices should be documented, shared with colleagues, and included in the onboarding document for new members of the research team.

A good data governance system can save a business money over the long term by enhancing transparency and cutting down on the amount of waste. Data errors can cost organizations large sums, and it is estimated that inaccurate or incomplete data costs US companies between 15% and 25 percent of their revenues each year. Adopting dependable software that assists in the creation of catalogs, archiving, and the management of data will help mitigate the risks associated with these errors.